Email Filters – A time-saving tip for Microsoft Outlook

Outlook is big, powerful, and flexible, but it can also be big, powerful, and confusing. Sifting your way through all of its features can be a daunting task, especially when you have hundreds, maybe even thousands, of emails piling up in your inbox. So, to help you get organized, gain more control, improve your response time and keep up with critical actions and due dates, we will review one of Outlook’s most helpful tools; email filters!

How to Set up Email Filters in Microsoft Outlook

  1. Create individual folders to group your email by sender (i.e., all email from [email protected] will be filtered into a BRS folder.)
  2. Right click on “Inbox” in the “Mail Folders” section and select “New Folder.”
  3. Enter a folder name and click “OK.”

  4. Go to the “Tools” menu and select “Rules and Alerts.”
  5. Click the “New Rule” button from the “Email Rules” tab.
  6. Select the “Move Messages from someone to a folder” option under “Stay Organized,” and click  “Next.”

  7. Check the “with specific words in the sender’s address” check box.
  8. Click on the “specific words” link from the “Edit the rule description” section.

  9. Type the keyword into the Specify words text box, click the “Add” button, and then click “OK.”

  10. Hit the “Next” button.
  11. Check the “move to the specified folder” check box. (Newer versions of Outlook will do this automatically.)
  12. Click on the “specified folder” link from the edit the rule description box.
  13. Select the specified folder and click “OK.”

  14. Click “Finish.”
  15. Click “Apply.”

Now, any email that has the word “” in the sender’s address will be automatically filtered into the BRS folder when received!

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